Please read all of the information below before submitting your application!

GLEN ALLEN DAY ARTS & CRAFTS AND BUSINESS FAIR

Following Parade, 10:30 a.m. to 3:00 p.m.

Eligibility – Artists and craftspersons who wish to exhibit and sell their original works may enter.  All work must be handcrafted by the exhibitor from raw materials and of original design. Those who wish to participate must complete the application (page 11), submit entry fee and include 3 photographs depicting their work (digital photos can be emailed to glenallenruritanclub@gmail.com ) Exhibitors will be selected on the basis of show composition, variety of media, date of receipt of application and entry fee, and at the Glen Allen Ruritan Club’s discretion. The Glen Allen Ruritan Club reserves the right to reject any exhibitor’s work. 

Booth Space – 10’ x 10’ booth spaces are available (limit two per entry). Exhibitors will be notified of booth space locations prior to or on the day of the show. Exhibitors are responsible for providing their own tables, chairs, tents, etc. and their own space setup and break down.  The Glen Allen Ruritan Club reserves the right to assign locations at their discretion. This is an outdoor program; please bring appropriate cover in the event of rain or wind. No electricity will be provided.  No flammables allowed. Restroom facilities are available and food will be available for purchase.  

Entry Fee and Deadline – The appropriate fee per each 10’ x 10’ exhibitor booth space is required with each entry application (page 11). Show entry is limited. Popular categories fill up fast, so enter early to assure a booth space in the Fair.  All applications, fees, and pictures must be received by August 31st.  Applicants meeting this deadline will be notified of their acceptance by September 15th. No entry fee refunds will be given.

Virginia State Sales Tax – Virginia Sales tax may apply to all sales made during the show.  Individual exhibitors are responsible for reporting their taxes in accordance with State law.  

Fair Check-In and Setup – Exhibitors may begin setting up their booths as early as 7 a.m. and must be completed by 9 a.m.  Because the parade creates inside-the-park congestion, exhibitors are strongly encouraged to setup as early as possible.  Exhibitors may drive into the fair area near the Meadow Farm Museum only during the setup time and will be

required to remove all vehicles from the fair area immediately following unloading.  Vehicle removal from the fair area before 9 a.m. will be enforced.       

Liability – The Glen Allen Ruritan Club is not liable for any loss or damage to the participant and/or participant’s property. All exhibitor booths must be attended by the participant or proxy at all times throughout the festival hours.

Business & Non Profits Exhibition Space  –  General Terms

• One space, approximately 10’ x 10’ in the business area

• Tables, chairs, tents, etc. will NOT be furnished; bring your own.

• No electricity provided.No flammables allowed.

• Direct selling allowed only with prior approval.Request on application.

• No food or drink may be sold or given away by anyone without written permission from the Glen Allen Ruritan Club and a Henrico County Health Department Permit if applicable.

• The Glen Allen Ruritan Club reserves the right to refuse participation by anyone or any group.

• Ruritans take no stand to endorse any causes, either social or political. We endorse no political candidates. Exhibitors may distribute business cards, printed materials, or imprinted items. Literature may be distributed but only from an exhibit booth as a fair exhibitor. This distribution shall be in no way considered an endorsement.

• The Glen Allen Ruritan Club accepts no liability for the actions of any business or individual participating in this event. Failure to follow policies established will result in participants being asked to leave the premises.

Inclement Weather – This is a rain or shine event! No

refunds will be made in the event of cancellation.